CAPhO Conference 2023

Registration

Click on the links below to go directly to any of the following sections:
•    Register Now
•    Registration Fees
•    Methods of Payment
•    Cancellation, Refund and Substitution Policy
•    Registration Deadlines
•    Other Registration Information
•    Contact
 

We look forward to welcoming you to Toronto.  Come see us at the registration desk, located in the Metro Foyer at the Westin Harbour Castle Hotel during the following hours:

You will receive a "First CAPhO Conference" ribbon to affix to your name badge. The CAPhO Board of Directors, Planning Committee and fellow participants would like to recognize and welcome you! If you have any questions, CAPhO Board of Directors and Conference volunteers can assist you (you will recognize them by the ribbons on their badges).

Register Now

CAPhO members - log into your online profile through the website, which will take you to your personal dashboard where you can register for the Conference and Workshop under the Registration Centre. 

Non Members - register here. To join CAPhO, click here.

Member registration fees are available to those who have been an active member for at least 14 months prior to the dates of the CAPhO Conference.

Registration Fees

Registration fees are quoted in Canadian Dollars (CAD) and subject to 13% Harmonized Sales Tax (HST) for the in-person events and to 5% GST or 13% or 15% Harmonized Sales Tax (HST), based on the province or territory you reside in, for the Virtual Conference.

Early Bird rates are available until Wednesday, February 22, 2023. Registrants who pay their registration fee after Wednesday, February 22, 2023 will be charged the regular registration fees.

You have the option of registering for the In Person or Virtual Conference, as well as for Bone Marrow Transplant (BMT 101) Workshop (In Person attendance only).  The registration fees for each event are below.

In Person

CAPhO Member registration fees are available to those who have been an active member for at least 14 months prior to the dates of the CAPhO Conference. CAPhO Member registrations will be verified, and the difference will be charged if a registrant does not qualify for the member's rate. 

Non-Member registration fees do not include membership to CAPhO. To join CAPhO, click here.  

Industry Representatives registration fee is due for registrants from companies who offer products or services to the CAPhO community and would like to attend the Conference without sponsoring or purchasing an exhibit space.

Full In Person Conference registration fees include admission to:

• Educational sessions 
• CAPhO Annual General Meeting
• CAPhO Town Hall Meeting
• Sponsored Symposia on Thursday, Friday, Saturday and Sunday
• CAPhO Awards Gala on Saturday
• Exhibit Hall and Poster Displays
• Welcome Reception on Friday
• Breakfasts on Saturday and Sunday
• Networking Lunch on Saturday
• Yoga or Running Group on Saturday

Full Virtual Conference registration fees include admission to:

• The Conference online platform
• Plenary Sessions
• Virtual Exhibit Hall
• CAPhO Annual General Meeting
• CAPhO Town Hall Meeting
• One Concurrent Session in each Concurrent Block
• Ability to ask questions to speakers through Q&A chat
• Gamification

Daily attendance is available on Saturday or Sunday and includes Educational Sessions and Food and Beverage functions on the day of attendance except the CAPhO Awards Gala on Saturday.

CAPhO Awards Gala tickets for guests, daily registrants and sponsors are available at the cost of $95 (excluding 13% Harmonized Sales Tax) per person and can be purchased during the online registration process (subject to availability).

Methods of Payment

Debit and Credit Card
If paying by debit or credit card, CAPhO Conference or CAPhOConf will appear as the vendor on your credit card statement. The confirmation email is your payment receipt.

Cheque
If you are paying by cheque, include CAPhO 2023 and the name of the registrant(s) on the cheque and make the cheque payable to Sea to Sky Meeting Management Inc. Payment is due in Canadian Dollars (CAD) and must be drawn from a Canadian bank. The payment address will be included on the invoice that is sent to the email address provided in your registration upon completion of the registration. A receipt will be sent by email once payment has been received

Cancellation, Refund and Substitution Policy

Conference and Awards Gala
Refunds for Conference registrations and Awards Gala guest tickets are available until Wednesday, March 8, 2023, and are subject to a cancellation administration fee of $100 per registration and $50 per ticket. As of Thursday, March 9, 2023, no refunds will be provided, however substitutions can be made until midnight PDT on Friday, March 31, 2023.  

Bone Marrow Transplant (BMT 101) Workshop
There are no refunds for cancellations; however, substitutions can be made until midnight PDT on Friday, March 31, 2023.

All cancellations or substitution requests must be received in writing by the Association Management Office at conference@capho.org. Substitutions must be made at an equal or lesser registration category. No refunds will be issued for substitutions.

Registration Deadlines

• Early Bird and Poster Presenter Registration: Wednesday, February 22, 2023.
• Online Registration Closes: Friday, April 7, 2023
• Onsite Registration Opens: Thursday, April 13, 2023, 15:00

Other Registration Information

Dietary Requirements
Please specify any dietary requirements during the registration process so that we can make arrangements in advance for your registered food and beverage events.

Wheelchair Access and Special Assistance
If you require special assistance, please specify your requirements during the registration process.

Insurance and Liability
Participants take part in the CAPhO Conference at their own risk and need to make their own health and travel insurance arrangements.

Contact

CAPhO Conference 2023
c/o Sea to Sky Meeting and Association Management Inc.
Phone: 1-604-984-6455
Email: conference@capho.org
Web: www.seatoskymeetings.com