Terms of Use & Privacy

The Canadian Association of Pharmacy in Oncology (CAPhO) is committed to protecting the privacy of all personal data you provide for membership and registration for any of the products, services and/or events CAPhO provides. The following statements describe how your data will be used, what it will be used for, and how long it will be stored for. You are thereby fully informed prior to you submitting your personal information and giving your consent to CAPhO when you create your membership, register and/or make a purchase.

Please contact CAPhO’s Conference and Association Management Office if you have any concerns and/or if you have any questions regarding your data privacy.

Privacy | Terms of Use | Social Media Statement


Why Are We Processing Your Personal Data?

When you visit CAPhO’s website, we only collect your personal information when it is explicitly requested, such as when you register for a membership, for the CAPhO Conference or other CAPhO event, make a purchase, and/or sign up to receive the CAPhO e-newsletter and other communications from CAPhO.

Who Will Have Access to Your Data?

Your data will be shared, in a safe and secure manner, with other organizations and third parties associated with CAPhO membership, events and services for which you have registered and products you have bought. This is in order to complete activities such as processing your membership, registration, hotel booking, and other requested services, as well as to communicate with you about these activities, CAPhO’s work, and other information related to our mission.

Organizations that may have access to your data include the following:

  • Sea to Sky Meeting and Association Management Inc., as the Conference and Association Management Office, for the purposes of membership, event registration and participation, requested services, and other related communications
  • Conference hotels for the purpose of booking your Conference hotel room and managing that booking
  • Fellow event participants, including sponsors and exhibitors, through participant lists and/or event apps and other devices, for the purposes of connecting and communicating prior, during and post event
  • Other service providers, such as hosting, software maintenance, credit card processing (www.wirecardbank.com/GDPR), e-newsletter tools, registration software, and journal distributors. These service providers may be supplied with or have access to the information you provide through CAPhO’s website, but only for the purpose of providing these services to CAPhO or on CAPhO’s behalf. These service providers are obligated to keep confidential the information you provide through CAPhO’s website and need to be Canadian Anti-Spam Legislation (CASL) and General Data Protection Regulation (GDPR) compliant in order to work with CAPhO.
  • Member volunteers, such as the Board and Committee members, may have access to certain portions of the information you provide in the course of their role as Board or Committee members

CAPhO does not sell, rent or exchange contact details of our members, event registrants and other stakeholders.

How Will My Data Be Collected and Stored?

Personal data will be collected safely and securely, and it may be stored and processed in Canada, the United States, Europe, Asia, Africa, Australia or any other continent or country in which CAPhO, its vendors, or partners maintain facilities. Adequate security measures have been taken to safeguard your information against possible misuse or unauthorized access as much as it is feasible.

At any time, you may:

  • Ask what personal data we hold about you and how that data is used
  • Ask us to update and correct any out-of-date or incorrect personal data we hold about you or ask us to delete your personal data
  • Opt out of any marketing or other communications that we or our third-party suppliers may send to you
  • Withdraw your consent for CAPhO to use your personal data

How Long Will We Store Your Personal Data?

Whenever we collect or process your personal data, CAPhO will keep it for as long as necessary for the purpose for which it was collected. In the event of a data security breach, CAPhO will notify you within 72 hours of discovering the breach.

Cookies and Log Files

CAPhO’s website uses cookies to track site usage and trends, to improve the quality of our service, and to customize your experience on our website. These cookies allow us to recognize you when you return to our website using the same computer and web browser. The information collected through cookies does not identify you personally. You can remove or block cookies using the settings in your browser, though doing so may affect your ability to use the website.

Our website also uses log files to track site usage and trends. When you visit our website, we automatically retain certain information that your computer sends to us, such as the URL of the site from which you came and the site to which you are going when you leave CAPhO, your IP address, and the type of web browser you are using. We use this information to analyze website usage and to improve the user experience. This information does not identify you personally.

Terms of Use

If you continue to browse and use this website, you are agreeing to comply with and be bound by the terms of use, which together with our privacy policy govern CAPhO’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

We reserve the right to change this agreement at any time, so you should consult it on a regular basis to ensure you are aware of the most current terms of use.


The capho.org website is owned and operated by CAPhO. The material contained in this site is owned, for the most part, by CAPhO. This site may also contain materials that are owned by third parties.

Access and Use

You may download and print material from this site for you own use, but you must leave all identifying marks and copyright notices intact.

The duplication or reproduction of this material for any other use is strictly prohibited unless authorization is given by CAPhO.

User Accounts

To access some features of the CAPhO website, you may have to register for CAPhO membership. When registering for your user account, you must provide accurate and complete information.

You are responsible for maintaining the confidentiality of your member identification and password information, and for restricting access to your computer. You agree to accept responsibility for all activities that occur under your member identification and password.

Blogs, Articles, Photographs and Forums

CAPhO does not endorse and has no control over the content of articles or comments submitted by third parties to this site. Articles or comments submitted are not necessarily reviewed by CAPhO prior to posting and do not necessarily reflect the opinions or policies of CAPhO. CAPhO makes no warranties, express or implied, as to the content of the articles or comments or the accuracy and reliability of any articles or comments and other materials submitted. Nonetheless, CAPhO reserves the right to prevent you from submitting articles or comments and to edit, restrict or remove such articles for any reason at any time.

As a contributor to this site, you agree to not post comments that:

  • Are unlawful, threatening, obscene, vulgar, pornographic, profane or indecent including any communication that constitutes (or encourages conduct that would constitute) a criminal offense, gives rise to civil liability or otherwise violates any local, provincial, national or international law
  • Violate the copyright, trademark or other intellectual property rights of any other person – by submitting information to this site, you represent to CAPhO that you are the rightful owner of such material or that you have first obtained permission to submit the material from the rightful owner
  • Improperly assume or claim the identity, characteristics or qualifications of another person
  • Are for purposes of spamming
  • Contain any virus or other harmful component
  • Are libelous, or an invasion of privacy or publicity rights or any other third-party rights
  • Are for commercial purposes or contain advertising or are intended to solicit a person to buy or sell services or to make donations

You agree that any submission to this site becomes the property of this site and can be used, copied, transmitted, presented or deleted as CAPhO sees fit.

You agree to release CAPhO, its parents and affiliates, from any and all liability arising from your comments posted on the site.

Virtual and Live Presentations

The opinions and views expressed are the sole responsibility of the speaker. CAPhO does not endorse or accept responsibility for the accuracy of the material presented. All information presented should be used in the context of current/recent information and patient-specific clinical situations.

Webinar Disclaimer

The Canadian Association of Pharmacy in Oncology (hereinafter referred to as ”CAPhO”) makes no representations or warranties about the accuracy or suitability of any information in the webinars and related materials (such as handouts, presentation documents and recordings); all such content is provided to CAPhO's members and webinar registrants on an ”as is” basis. CAPhO HEREBY DISCLAIMS ALL WARRANTIES REGARDING THE CONTENTS OF THESE MATERIALS, INCLUDING WITHOUT LIMITATION ALL WARRANTIES OF TITLE, NON-INFRINGEMENT, MERCHANTABILITY, AND FITNESS FOR A PARTICULAR PURPOSE. CAPhO is not liable for any information provided by instructors and presenters of these webinars. CAPhO hereby disclaims all liability for any claims, losses, or damages in connection with use or application of these materials. CAPhO does not guarantee, warrant, or endorse the products or services of any firm, organization, or person. The information contained in these webinars and related materials is not intended to constitute legal advice or the rendering of legal, consulting, or other professional services of any kind. Users of these materials should not in any manner rely upon or construe the information or resource materials in these materials as legal, or other professional advice and should not act or fail to act based upon the information in these materials without seeking the services of a competent legal or other professional.

Linking Policy

If you are interested in creating links to this site, please contact CAPhO before doing so.

We are not responsible for the content or actions of sites that link to this one, nor are we responsible for the privacy practices or terms of use of sites to which this site links. We encourage you to read the policies and terms of use of any site you use before participating in any offerings from those entities.

CAPhO Social Media Statement

Social media tools such as Facebook and LinkedIn are increasingly being used for personal, professional, and business communication, as well as for patient care. As medical professionals held to high standards of personal, professional, ethical, and moral conduct, oncology pharmacy practitioners have a responsibility to use social media appropriately.

CAPhO encourages oncology pharmacy practitioners who use social media to do so in a professional, responsible, and respectful manner.

To achieve that goal, oncology pharmacy practitioners should:

  • Carefully consider the purposes and potential outcomes of participation in social media and develop the strategies and skills required to effectively utilize social media to meet their goals
  • Exercise professional judgment and adhere to professional standards and legal requirements in both private and public social media communications
  • Ensure postings on social media are subject to the same professional standards and ethical considerations as other personal or public interactions
  • Distinguish between personal and professional information within social media and make conscientious decisions regarding who will have access to this information
  • Be conscious that content posted to social media may impact reputations or careers for years to come, reflect poorly upon the oncology pharmacy profession, or undermine patient confidence in the care provided
  • Realize that the apparent anonymity provided by social media does not release oncology pharmacy professionals from their ethical obligation to disclose potential conflicts of interest, especially when representing themselves as professionals
  • Recognize that although social media can and should be used to promote healthy debate about healthcare and oncology pharmacy practice, such debate should be conducted in a respectful manner

Resource: ASHP Statement on Use of Social Media by Pharmacy Professionals