CAPhO Hybrid Conference 2024

Submit an Abstract

Poster Abstract Submission Guidelines

Abstract Submission Deadline has passed.

posterCAPhO Hybrid Conference 2024 will be a hybrid event. You therefore have the option of submitting your poster abstract for a virtual or in person display. You will be asked to choose your preference during the submission process. These guidelines are applicable to both virtual and in person posters.

Submission Deadline

Submit your poster abstract via CAPhO's online submission site by Tuesday, January 16, 2024 at midnight PST. The submitting author will be notified of acceptance by email the week of February 5, 2024. 

Presenting Author Registration

The presenting author must register for the Conference by Wednesday, February 21, 2024. The submitting author is responsible for notifying the presenting author of the registration deadline. 

Title and Content

The poster title must be submitted in Title Case. The poster abstract is to include an objective, design, results, conclusion and contact information.

Submission Categories

The following four submission categories are available:

  1. Administration: Staff training programs, pharmacoeconomics, drug preparation and delivery, projects that address compliance to provincial regulatory standards or national best practice guidelines
  2. Pharmacy practice (non-research based): Descriptions of innovative patient care programs, drug utilization evaluations/drug management programs, quality assurance projects
  3. Research - Clinical: Evaluation of pharmacist interventions, clinical qualitative studies, meta-analyses or scoping reviews on clinical topics
  4. Research - Non-clinical: Original research on drug stability, pharmacokinetic studies, pharmacodynamics studies including incidence of adverse reactions, pharmacogenomics projects, patient attitude or behavioral studies, education projects

Presentation Types

The following two presentation types are available:Poster

  • New Poster (poster that has not been displayed before)
  • Encore Poster (poster that has been presented elsewhere)

Only new posters submitted by CAPhO members are considered for the CAPhO Poster Awards. Encore posters are not considered for judging however may be presented to provide exposure to a new audience.

Author Information

The following author information is required:

  • Name and contact information of submitting author
  • Name and affiliation of any co-authors, including presenting author

Abstract Length

The maximum length of a poster abstract is 200 words.

Abbreviations

The use of standard abbreviations is desirable.

Language

Poster abstracts and posters are accepted in either English or French.

Number of Submissions

An individual may submit up to two poster abstracts as primary author. There is no limit on the number of abstracts that an individual can co-author.

Sponsor

If applicable, please provide the name and contact information (including phone and email) of the poster abstract sponsor.

Publication

All accepted abstracts will be published in a supplement of the Journal of Oncology Pharmacy Practice in 2024. Issue # to be determined.  

Terms and Conditions

  • An individual may submit up to two poster abstracts as primary author. There is no limit on the number of abstracts that an individual can co-author.
  • All submissions will be kept by the CAPhO Conference organizers and will not be returned.
  • All submissions are subject to review by the CAPhO Research Committee.\The CAPhO Research Committee reserves the right to decline any poster abstract for any reason.
  • Submitting authors will be notified of the CAPhO Research Committee's decision(s) by email the week of February 5, 2024. 
  • The presenting author must register for CAPhO 2024 by Wednesday, February 21, 2024. Presenting authors can register for either the in-person or virtual options.
  • An electronic version of the poster is required to be sent to conference@capho.org by Thursday, March 7, 2024 for pre-Conference judging and for posting on the online platform.
  • All accepted posters will be posted on the CAPhO website and Conference online platform and will be available for viewing from April 11 to 14, 2024 during the Conference and post-conference for a limited time.
  • Accepted poster presenters who are attending CAPhO Conference in person are required to bring a hard copy version of the poster to Conference as well as submit an electronic version as indicated above. Specific details on hard-copy poster presentations will be sent in February 2024. 
  • A panel of judges will review all new posters of CAPhO members prior to the Conference. If your poster is selected for a Poster Award, you will be asked to give a brief live poster presentation during CAPhO 2024. Poster award recipients may submit a recorded version of their presentation if not attending in person. 
  • By submitting an abstract to CAPhO Hybrid Conference 2024 the authors give consent to have their abstract published in the supplement. 
  • Authors agree to declare any conflict of interests and/or issues concerning copyright during the submission process.  

Poster Display Criteria

Poster Session Attendance and Presentation

Poster Award recipients who are registered for the in-person Conference are required to present live at the CAPhO Poster Award Presentation Session. Poster Award recipients attending virtually are required to submit a pre-recorded version of their presentation by Friday, April 5, 2024.

PDF Poster

posterAn electronic version of the poster must be emailed to conference@capho.org by Thursday, March 7, 2024 for pre-Conference judging and for posting on the online platform. All accepted posters will be posted on the CAPhO website and the Conference online platform and be available for viewing from April 11 to 14, 2024 and post-conference for a limited time. 

You have the option to submit a 5-10 minute narrated presentation about your poster which will be available for viewing on the online platform only. This is an optional component for authors and more details will be provided. 

Poster Printers

CAPhO has identified two printers, Conference Posters and Incolor, that presenters can use to have their poster printed. Please click on the name of the printer to find information on requirements and pricing. Note that neither printer is an official supplier to CAPhO, and presenters can use any supplier to have their poster prepared.

CAPhO Poster Awards

Award Eligibility

In order to be eligible for a CAPhO Poster Award, the submitting author who is also the first author and presenting author must have paid their CAPhO membership fee by February 1, 2024.

Award Judging

postersA panel of judges will review all ‘New’ category posters submitted by CAPhO members prior to the Conference. An electronic version of the poster must be emailed to conference@capho.org by Thursday, March 7, 2024 for pre-Conference judging and for posting on the online platform. Encore posters, posters submitted by non-CAPhO members and company sponsored posters are not considered for the CAPhO Poster Awards.